With the continuous improvement of domestic policies, most of the procedures for foreigners to work in China have been moved online and require much less travel to places.

随着国内政策的不断完善，外籍人士来华工作的各项手续办理大都数都已经转移至线上，并且需要奔波的场所也减少了许多。

But there is one more offline task that is essential, and that is the registering of foreign information for business that needs to be done once the foreigner has entered the country, a crucial step that also affects the processing of the foreigner's residence permit. Today, I will share this process.

但还有一个线下的工作必不可少，就是外籍人士入境后，需要做的企业涉外信息备案，这一步骤至关重要，同样影响着外籍人士居留许可的办理。今天小编就对这一流程进行分享。

The first thing we need to make clear is that the applicant for this registering is the business unit that employs or invites foreigners. The agent of the business unit responsible for employing, receiving or inviting foreigners will bring the relevant documents to the entry-exit administration department of the Municipal Public Security Bureau for registration and investigation and verification.

首先，我们要明确的就是，此备案的申请方是聘雇或邀请境外人员的企业单位。由该企业单位负责聘雇、接待或邀请外籍人士的代办人携带相关材料，前往市公安局出入境管理部门登记备案并接受调查核实。

So what exactly do you need to prepare?

那么具体需要准备哪些材料呢？

1. A true and accurate Application Form for the Registration and registering of Foreign Entities (requiring the signature of the legal person and the company's official seal).

1. 填写真实准确的《涉外单位登记备案申请表》（需要法人签字、盖有公司公章）；

2. The original identity card of the legal person in the unit and the person acting on his behalf and the receipt of a copy.

2. 单位法人与代办人的身份证原件及收取复印件；

3. The original copy of the annual audited Organization Code Certificate of the unit, the business licence, or the Certificate of Approval for Foreign Invested Enterprises, or other registration certificates such as the License to Operate Schools and the Certificate of Eligibility to Employ Foreigners, and the receipt of copies.

3. 经年审合格的《单位组织机构代码证》的副本原件、营业执照，或《外商投资企业批准证书》，或《办学许可证》和《聘请外国人的资格证明》等其他登记证明原件及收取复印件；

4. An undertaking signed by the legal representative to fulfil the responsibilities of the legal representative of the foreign entity.

4. 法定代表人签署的《涉外单位法定代表人履责承诺书》；

5. Foreign-related units belonging to national key projects or major scientific research projects should submit project certification documents issued by the competent government departments at the provincial or ministerial level; units belonging to high-tech enterprises should submit high-tech enterprise certificates; foreign-invested, foreign-invested advanced technology enterprises or foreign-invested product export enterprises belonging to the encouraged category should submit the confirmation of foreign-invested projects or foreign-invested advanced technology enterprises encouraged by the State for development. enterprise confirmation letter or foreign-invested product export enterprise confirmation letter.

5. 属国家重点工程项目或重大科研项目的涉外单位需提交省、部级政府主管部门出具的项目证明文件；属高新技术企业单位需提交高新技术企业证书；属鼓励类外商投资、外商投资先进技术企业或者外商投资产品出口企业的需提交国家鼓励类发展的外商投资项目确认书或者外商投资先进技术企业确认书或者外商投资产品出口企业确认书；

6. Any other documents deemed necessary by the Municipal Bureau of Immigration.

6. 市局出入境管理局认为需要提供的其他材料。

The above are the basic materials. As there will be some differences in the policies of major cities, other materials prepared are different, so I will not list them here, but it is recommended to consult the local government to prepare the materials before registering, and the materials will be complete before registering. If the documents are complete, the general situation is that it will be completed on the spot and issue the "foreign units record book".

以上为基础材料。由于各大城市的政策会有部分出入，因此准备的其他材料也不同，小编这里就不一一罗列，但建议在备案登记之前，先咨询当地政府准备材料，材料齐全后再进行备案登记。如果证件齐全，一般情况是会当场办结并签发《涉外单位备案本》。

Warm reminder:

温馨提示：
1. The public security authorities will include any entity that impersonates the signature of a legal person or the person in charge in the list of enterprises (entities) that are not in good standing, and will restrict or reject any future applications for visa documents for foreign nationals by that entity.

1. 如有冒充法人或负责人签名的单位，公安机关将把此单位列入失信企业（单位）名单中，而对于此单位以后的外籍人士签证证件申请进行限制或拒绝；

2.The record is valid for one year. If the record is valid, the foreigner can apply for and receive an entry and exit document on the basis of the Record Book of Foreign Units.

2.备案的有效期是一年。如果在备案的有效期内，外籍人士可以凭借《涉外单位备案本》办理并领取出入境证件；

3. When picking up the certificate, present the Record Book of Foreign Units, which can be picked up on your behalf.

3. 取证时，出示《涉外单位备案本》，可以代取。